Job Description

Job Description

Job Description

Job Title: Accounts Payable & Bookkeeping Specialist
Location: [Your City, State or Remote]
Type: Full-Time / Part-Time
Reports to: Finance Manager or Principal Consultant

About Us:

We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators. Our small, collaborative team supports a portfolio of hospitality clients across various markets. We're seeking a detail-oriented and reliable Accounts Payable & Bookkeeping Specialist to support our financial operations and maintain smooth accounting processes.

Job Summary:

The Accounts Payable & Bookkeeping Specialist will be responsible for managing the day-to-day accounts payable activities, maintaining accurate financial records, and supporting month-end reporting. This position plays a key role in ensuring timely payments, proper expense categorization, and overall financial organization for both the firm and our hotel clients.

Key Responsibilities:

• Accounts Payable:

  • Process vendor invoices and employee expense reimbursements

  • Verify and reconcile purchase orders, invoices, and payment requests

  • Ensure timely and accurate payments via checks, ACH, or online portals

  • Maintain vendor files and resolve discrepancies or inquiries

• Bookkeeping & General Accounting:

  • Record financial transactions in accounting software (e.g., M3, HotelInvestorApps (Acumatica) )

  • Categorize expenses and reconcile bank and credit card statements

  • Assist with monthly closing tasks, journal entries, and financial reporting

  • Support account reconciliations and audit preparations

• Client Support:

  • Coordinate with hotel clients regarding invoice approvals and payment schedules

  • Maintain organized records for each client engagement

  • Generate periodic financial reports as needed

• Compliance & Process Improvement:

  • Ensure adherence to internal controls and accounting policies

  • Help streamline AP and bookkeeping processes for greater efficiency

Qualifications:

• 2+ years of experience in bookkeeping and accounts payable

• Proficiency with accounting software (M3/Acumatica)

• Solid understanding of AP workflows and general accounting principles

• Strong attention to detail, organizational skills, and confidentiality

• Excellent communication and time management skills

• Experience working in hospitality or consulting industries is a plus

Work Environment:

• Small, fast-paced, and team-oriented environment

• Flexible schedule.

• Opportunities to work closely with hotel industry professionals and learn the business

We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators.

Company Description

We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators.

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