This is a 30-hour per week, remote position that plays a vital role in ensuring the smooth day-to-day functioning of our organization while supporting our mission-driven work with students and families.
Assist with program coordination and logistics for student activities and events
Maintain accurate participant records and documentation
Support communication with students, families, and program partners
Help coordinate volunteer recruitment and management activities
Assist with program evaluation and data collection efforts
Provide administrative support for fundraising activities and donor relations
Assist with grant application processes and reporting requirements
Help maintain donor databases and contribution records
Support special events planning and execution
Assist with marketing and communications materials
Manage general administrative tasks, including filing, correspondence, and record-keeping
Coordinate office operations and maintain organized systems
Order and manage office supplies and program materials
Coordinate print projects, including materials production, vendor communication, and quality control
Assist with financial record-keeping and expense tracking
Support human resources functions as needed
Handle general inquiries and provide excellent customer service
Input and maintain data across various organizational systems
Generate reports and assist with data analysis
Ensure data accuracy and integrity across all platforms
Support database management and updates
Minimum Education Required: High school diploma or equivalent; associate's or bachelor's degree preferred
2+ years of administrative or operations experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills and attention to detail
Excellent written and verbal communication abilities
Ability to work independently and manage multiple priorities
Experience with database management and data entry
Professional demeanor and strong interpersonal skills
Preferred: Experience working with nonprofit organizations
Experience working with Canva and Google Classroom preferred, or a comfort level and ease in learning new systems required
Familiarity with donor management systems (Salesforce, Form Assembly, etc.)
Experience working with youth programs or educational initiatives
Bilingual capabilities (Spanish preferred)
Knowledge of social media platforms and basic marketing principles
Pay: $20 per hour
Training: On the Job
9am - 4 pm EST
Post Training Schedule:
Core Hours: Majority of work during Boston business hours (9 AM - 4 PM EST) for team collaboration
Flexibility: Some administrative tasks and data input can be completed outside standard hours
Evening/Weekend Work: Occasional contact with students and families may occur outside normal business hours
Hours: 30 hours per week - may fluctuate based on needs
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