Job Description

Job Description
•Keep the email inbox organized, filtering and notifying when attention is needed.
•Record payments in CRM and follow up with clients on missed payments.
•Manage reschedule requests, sending invoices promptly.
•Handle upgrade requests, issuing invoices and managing the process.
•Update leads in CRM when a consult is booked.
•Follow up with clients to gather feedback and reviews.
•Schedule contractors, including hair & makeup artists and editors.
•Research and evaluate shipping tools for potential cost savings.
•Send a weekly summary of transactions, including charges, failed payments, and returns.
•Potentially assist with payment plan setup calls in the future.
•End of the week for a summary of actions, questions, or requests.

Projects:
•Research tools for SMS and set up related software/workflows.
•Research and acquire trademarks as needed.
•Research and identify a new bank/credit union for potential use.
•Figure out how to set up affiliate links for shopping links on blogs, then update blogs accordingly.

WordPress Related Tasks:
•Update Style & Prep Guide webpage when new resources are created.
•Create Thank You pages for freebies.
•Update contact forms on all blogs with the new contact form.
•Assist with other simple WordPress tasks and potentially more based on interest.

Skill Set
•At least 3 years of experience as an administrative assistant. •Advanced English fluency at C1/C2 level. •Exceptional attention to detail, with a habit of double and triple-checking work. •Good email manners, demonstrating friendliness, politeness, directness, and proactive communication with all necessary information. •Strong research skills, capable of taking a problem and finding effective solutions. •Commitment to a long-term work relationship. •Proactively engage in problem-solving and demonstrate a willingness to seek help when necessary. •Well-organized, with an effective system for tracking tasks, projects, and deadlines, and the ability to communicate these effectively. •Comfortable with intimate photography and occasional exposure to images containing nudity.

Job Tags

Part time, For contractors,

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