Job Description

Job Description

Hiring for a Administrative Assistant

• East Saint Paul, MN (100% Onsite)
• Part-Time to Full-Time | Seasonal with Potential for Hire
• $20-$22/hr (Depending on Experience)

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We're seeking a friendly, organized, and detail-driven Administrative Specialist to join our small team. This is a seasonal role that starts part-time in the fall and ramps up to full-time during tax season , with the potential for long-term placement.

If you're someone who thrives in a people-first environment and enjoys juggling a variety of tasks-from client interaction to document management-this could be a great fit!

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What You'll Do

• Greet clients and ensure a warm, professional first impression
• Handle multi-line phone calls and assess call priority
• Print and organize documents from a secure client portal
• Update internal spreadsheets and prepare client files
• Support document signing processes and payment collection (credit, cash, check)
• Organize outgoing mail and maintain filing systems
• Ensure the reception and conference areas are clean and presentable
• Assist with light office cleaning tasks as needed

What We're Looking For

• 1+ year of administrative or office support experience
• High school diploma required (Associate's or Bachelor's preferred)
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Experience with Citrix or cloud-based platforms is a big plus
• Highly organized, punctual, and detail-oriented
• Strong communication and multitasking skills

Schedule

• Oct-Jan: 16-24 hours/week (2-3 days/week, 6-8 hour shifts)
• Feb-Apr: Full-time (Mon-Fri, 8:30 AM - 5:00 PM)

What We Offer

• A supportive, small-team environment with a family-like feel
• Clear seasonal structure and the possibility of permanent hire
• Valuable hands-on experience in a professional services office

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Permanent employment, Full time, Part time, Seasonal work, Work at office, Local area, Shift work, 2 days per week, 3 days per week,

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