Job Description
Who We Are
Fuelled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jewelled bottles.
Our Mission
To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.
Summary
We are seeking a highly organized, detail-oriented, and proactive Assistant Demand Planner to support the KAYALI Americas team. While this role will occasionally assist with demand planning and S&OP-related tasks as a backup, most responsibilities will focus on administrative coordination, reporting, and cross-functional communication, management of the demand planning tool to ensure smooth day-to-day operations.
This is an excellent opportunity for someone looking to grow in the supply chain or planning function within a fast-paced, beauty-driven environment.
Essential Duties and Responsibilities
Administrative & Coordination Support (Primary Focus)
· Manage and update weekly sales and inventory reports for internal and retailer performance tracking
· Collect, consolidate, and maintain data files for forecasting, ordering, and sales analysis
· Coordinate with Sales, Planning, Logistics, and Retailer teams to ensure timely information flow and report accuracy
· Prepare and distribute regular updates on out-of-stock SKUs, replenishment ETAs, and order statuses
· Track retailer forecasts, submissions, and outstanding data against launch and reporting deadlines
· Maintain and refresh recurring reporting files (e.g., retailer RTV report, in-stock reports, Bi-Weekly Sell-in Estimate prep)
· Review and track ad-hoc inventory requests (transfers, gratis, marketing allocations, etc.)
· Provide administrative support for product launches, including pricing validation, DC availability checks, and data uploads
· Assist with purchase order tracking and warehouse coordination to ensure stock availability
Demand Planning & S&OP Support (Occasional / Backup)
· Support monthly consolidation of retailer sales reports for S&OP update preparation
· Contribute to forecast accuracy reviews and performance tracking when required
· Assist in reconciling data discrepancies between systems, reports, or markets
· Provide backup coverage for Demand Planner during busy cycles or leave periods
· Weekly Sephora in-stock reporting update
· Collaborate w/ Customer Service to provide weekly order shortage reports to the organization
· Tracking retailer forecasts submitted/outstanding against deadlines for launches
· Support teams in inventory management and receipt, to ensure availability and allocation for launches
· Monthly refresh of retailer RTV report
Requirements
· 1–2 years of experience in planning, forecasting, merchandising, or administrative coordination (beauty industry preferred)
· Bachelor’s degree in business, Supply Chain, Economics, or a related field
· Advanced Excel skills (pivot tables, VLOOKUP, formulas, data cleaning); experience with SAP, JDA, or MS Dynamics a plus
· Excellent organizational and time-management skills, with strong attention to detail
· Comfortable managing recurring reports and administrative processes with minimal supervision
· Strong communication and interpersonal skills; able to liaise effectively across multiple teams
· Flexible and adaptable in a fast-paced, dynamic environment
· Willingness to support early morning or evening calls with international markets when required
· Passion for beauty, cosmetics, or fragrance is highly desirable
Benefits
Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.
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