Job Description
Job Title: Full-Time Logistics Technician - Events Support
Location: Indianapolis
Job Type: Full-Time
Classification: N-2
Pay Range: $16.00-18.00 (Based on experience)
Reports To: Assistant Director of Logistics & Equipment
Who We Are:
We are an open-access college that fuels Indiana's economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are "higher education at the speed of life!"
Our Values:
• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.
About the Role:
We're seeking an Events Logistics Technician who thrives on variety, works independently with confidence, and takes pride in delivering exceptional experiences. Reporting to the Assistant Director of Logistics & Equipment, evening and weekend availability is occasionally required.
MAJOR RESPONSIBILITIES: - Coordinate event setups across 10+ venue spaces including conference rooms, classrooms, suites, ballrooms, and auditoriums with precision in furniture layout, AV equipment, staging, décor, and signage.
- Perform full teardown and cleanup post-event, including trash removal, basic floor cleaning, restroom checks, and restoring spaces to original configuration.
- Transport event materials, marketing supplies, and equipment to off-site and partner venues; set up outdoor gear such as tents, tables, chairs, signage, and sandbags.
- Maintain organized inventory of event supplies and equipment; track usage, inspect condition, and ensure timely return of borrowed or rented items.
- Operate forklifts, golf carts, and utility vehicles to move equipment; manage overlapping events across campus locations and adapt to last-minute changes, especially for paid and VIP events.
- Provide welcoming, solution-focused support to the campus community; collaborate with event coordinators, facilities, custodial teams, and external partners; review event orders and communicate updates to supervisor.
- Offer backup support to mailroom, shipping/receiving, maintenance, custodial, project management, and shuttle services during slower event periods.
- Complete assigned work orders, document event completion, report maintenance needs or damages, and uphold safety standards throughout all event activities.
REQUIRED QUALIFICATIONS: - Valid driver's license with clean driving record for campus and off-site transportation.
- Ability to safely lift and carry up to 50 pounds independently; heavier items with assistance.
- Ability to move safely on stairs, ramps, and ladders.
- Must be able to travel across Indianapolis campus locations using College vehicles.
- Flexible schedule with availability for evenings and weekends
- Proficient with hand/power tools and experienced in furniture and equipment setup.
- Capable of performing physical tasks including overhead activities, bending, twisting, and working in varied indoor/outdoor conditions.
MINIMUM REQUIREMENTS: - High school diploma or equivalent required; additional education/training welcomed.
- Practical understanding of inventory management and equipment assessment.
- Strong teamwork, reliability, and customer service skills.
- Preferred experience in event setup, warehouse, transportation, or logistics.
- Preferred experience in academic or state organizations.
- Preferred experience in facilities maintenance and equipment installation.
- Detail-oriented with ability to execute precise event instructions especially for paid, wedding, and VIP events.
- Skilled in space planning and interpreting setup diagrams.
- Ability to adapt and collaborate in a team environment.
- Forklift certification is a plus but not required.
IDEAL CANDIDATE: You're an events enthusiast who takes pride in creating memorable experiences through attention to detail. A reliable self-starter, you're comfortable working independently during evenings and weekends, and thrive in managing multiple event timelines. You bring a teamfirst attitude, strong ownership mentality, and understand that every event reflects institutional excellence. Most importantly, you're eager to grow your skills in event logistics and operations.
Role Clarity: Events Logistics vs. General Custodial This role owns the full event lifecycle including post-event cleanup. You are responsible for:
- Event setup, execution, teardown, and cleanup
- Restoring event spaces to ready-for-use condition
- Trash removal, basic floor cleaning, and space organization
- Evening/weekend event support across campus
- Other duties as assigned
Note: This is not a general custodial position. Routine building maintenance and daily cleaning are handled by custodial staff.
Schedule Expectations :
- Flexible hours: Based on event calendar (evenings/weekends)
- Weekly planning: Event schedule posted every Wednesday for the following week
- Peak times: Increased hours during graduations, recruitment season, Black Expo, job fairs, weddings, and major sponsored events
- Holidays: 9 paid holidays observed • Adjustments: Last-minute event changes may require schedule flexibility • Typical week: 2-3 evening or weekend events requiring setup and teardown
Why You'll Like It Here: - See Your Impact: Help create unforgettable events graduations, weddings, job fairs, student celebrations
- Every Day is Different: From intimate dinners to large-scale sponsored events
- Professional Development: Grow your skills in event management, logistics, and operations
- Collaborative Culture: Team-driven environment where everyone is valued
- Predictable Scheduling: Weekly calendar helps you plan ahead
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Job Tags
Full time, Work at office, Flexible hours, Weekend work, Afternoon shift,