Job Description

Position Type: Secretarial/Clerical Date Posted: 6/10/2025 Location: Indian Trail School Date Available: 08/04/2025 Position Requirements Position Title: School Secretary Essential functions:

• Performs and organizes a wide variety of clerical duties for the principal, teachers, and support staff in an efficient manner.
• Communicates with the public, using discretion and judgment, answering questions if possible, otherwise directing individuals to the appropriate administrator or other staff who will answer questions and address concerns.
• With direction from the principal, may compose a variety of materials such as letters, memoranda, bulletins, requisitions, claims, reports, and statistical data from rough drafts or oral instructions.
• If asked, tracks and compiles financial data and budget information for the principal.
• With direction from the principal, may coordinate the process of purchasing to include processing requisitions, receipt, verification, and distribution of materials.
• Orients and directs substitute teachers and substitute classified personnel in the school.
• With direction from the principal, maintains and coordinates multiple calendars to include the school activities and events calendar and the school facilities use calendar.
• Assigns and may inventory school and classroom keys.
• May be asked to attend meetings and conferences and act as recorder for faculty meetings, preparing reports for actions taken and assignments made.
• Works efficiently with a service-oriented attitude under stressful situations with constant interruption.
• Modifies and adapts office procedures and details in concert with the needs and requirements of the principal and staff.
• Understands and applies district policies, procedures and school rules.
• Maintains cooperative working relationships with students, staff, parents, and community members contacted in the course of work.
• Handles stressful situations in a calm manner.
• Maintains confidentiality of personnel and student matters.
• Effectively manages time and multiple responsibilities.
• Other duties as directed.

Qualifications:

• Must have excellent organizational skills.
• Must have excellent interpersonal skills.
• Must have excellent computer skills including Word, Excel, E-Mail, and Internet.
• Possesses and demonstrates the ability to establish and maintain cooperative working relationships.
• Possesses and demonstrates knowledge of English usage, grammar, and punctuation.
• Must be able to communicate clearly and concisely, both orally and in writing.
• Must be able to multi-task with numerous interruptions.
• Must be able to maintain confidentiality in all matters.

Employment:

• Employed to work 10 months per school year; 35 hours/week.
• Hourly rate $17.00 - benefits as established annually by the Board of Education

Preparation, Experience, Skills:

• High School diploma.
• Demonstrated aptitude or competence for the essential duties assigned to

this position. • Demonstrated ability to communicate effectively. Application Procedure: Apply Online Summit Hill School District 161

Job Tags

Hourly pay, Work at office,

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